Procedure for Party Rentals

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1. After checking the party calendar page to confirm your desired party date is not already booked, email our Parties Coordinator to request a party booking @ parties@pghtoys.org. For party dates between Oct - Apr, consider including 2-3 currently available dates in order of preference.

2. Our Party Coordinator will verify your membership status and confirm that your requested date is available. You will receive a party reservation email from the Party Coordinator within one week of submitting your request.

3. You will receive an invoice to make a refundable deposit payment ($50.00 for members or $70.00 for non-members) to hold the date, which must be paid within seven days of the Party's Coordinator email.

4. You will also receive a party rental agreement, which you will be asked to sign and return within seven days of receiving the Party Coordinator's email.

5. Your rental fee payment is due no later than two weeks prior to your party date.

6. No later than three days before your party, the Party Coordinator will send you a Party Packet which includes a special door code that will allow you to access the building on the date of your party.

7. You may schedule your event for your reserved date, at any time during the available hours.

8. After your event, you will clean up the space according to the checklist included in your Party Packet.​

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Policies and Rules for Party Rentals

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• The person renting the space assumes full responsibility for their own behavior and the behavior of all guests.

• A parent/guardian is expected to sign a Release of Responsibility for each child attending the party.

• PTLL volunteer members may reserve a date up to 6 months in advance. Non-volunteer members may reserve a date up to 4 months in advance. Lending Only members and non-members may reserve a date up to three months in advance.  i.e. To book Jan 25, volunteer members, non-volunteer members, and non-members/lending only members may request as soon as July 25, Sept 25, and Oct 25, respectively.

• During your event, no PTLL representative will be present to answer questions or perform any services.

• The occupancy limit is 85 people.

• All guests, including children, must wash their hands or use hand sanitizer when entering the toy library.

• Food must be consumed in the kitchen or eating area behind the front desk.

• No alcohol of any kind is allowed.

• No smoking or vaping is allowed indoors.

• No pets are allowed in the toy library.

• No latex/rubber balloons are allowed because they are a choking hazard. Foil/Mylar balloons are welcome.

• You are expected to clean up the toy library so that it will be ready for the next group. This includes picking up toys, removing your decorations, and removing trash to the dumpster outside. Refer to the "After-Party Checklist" in your Party Packet for specifics.

• Before you leave, make sure to turn off all lights and close any open windows. When leaving, lock the door and pull on the door handle to confirm that the lock has engaged.