We are so grateful for the PTLL members who join our board of directors, or otherwise donate their time above and beyond VOD requirements!

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All potential board members should be prepared to spend at least several hours per month on their board duties (time commitment varies a lot depending on position), to act as leaders within the organization, and to positively represent us in the larger community.

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Additionally, all board members are expected to maintain volunteer membership, regularly attend monthly board meetings (held at the Toy Library at 8 a.m. on the second Saturday of each month), and participate in governing the toy library.

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We also welcome members with interest in becoming Friends of the Board. These fantastic volunteers do a little bit extra to help keep the PTLL running, without the time commitment of a full board position. An FOB might maintain the art room, stock supplies, or help with a project.

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Below is a list of positions that are currently unfilled. We encourage you to express interest in any of these, but please do not consider it an exhaustive list. If you've got a special skill, talent, interest, or just a great idea...we'd love for you to share it with us!

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Our board members often do not have any experience before entering their positions; while it's great if you do, we're really looking for enthusiasm and a willingness to learn. Many board members use these positions as an opportunity to learn a new skill, and they can be a great resume booster for stay-at-home parents looking to reenter the workforce. Our organization runs best when the voices running it are diverse. If we've created barriers that are stopping you from being able to join us, please reach out and let's figure out how we can remove them!

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Open PTLL Board Positions in Fall 2025

 

Secretary

• This role is central to organizational record-keeping and administrative support. You'll take and distribute Board meeting minutes promptly, also making them available to others. The Secretary is responsible for tracking Volunteer attendance and reporting attendance statistics to the Board. The Secretary communicates with the Membership Coordinator regarding non-compliant volunteers. The position involves maintaining and updating all organizational documents (job descriptions, policies, bylaws) and the board directory, retaining past versions for archives. You'll manage the "Meet the Board" section in the entrance and on the website, including collecting bios/pictures and posting board directories. Administratively, you'll maintain operational items like forms and front desk paperwork, reconcile bank statements with the Treasurer, and monitor office supplies. You may also head special project teams, work with the executive committee on management issues, and perform Presidential duties in the absence of both the President and Vice-President. Finally, you'll manage the Wix online merchandise store and gift certificate tracking.

 

Treasurer

• This role handles comprehensive financial management. You'll manage weekly financial operations: sorting receipts, processing deposits, paying bills, and reimbursements. With signing authority for checks and bank accounts, you'll weekly enter income/expenses into QuickBooks and monthly reconcile accounts. Key duties include updating and presenting monthly budget reports and preparing the annual budget. You're responsible for all tax statements and ensuring tax exemption certificates are current. You'll respond to financial queries, communicate financial procedures to VODs, and update fiscal policy. The role also involves coordinating with financial consultants, monitoring front desk change/snack money, rolling coins, and copying financial forms. As a Board signing authority for financial/legal matters, you'll work with the executive committee on management issues and perform other duties as assigned by the President.

 

Scheduling Coordinator

• This role involves creating the annual Volunteer Schedule and notifying the Board of scheduled PTLL public hours so they can be posted appropriately. The SC reviews the schedule monthly to finalize the volunteer schedule and ensure necessary slots are filled. The SC adds new public sessions to the schedule pending volunteer availability. The SC adds new volunteers to the schedule and assists volunteers with changing their schedule as needed.

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Marketing Coordinator

• This role involves overseeing all communication for the PTLL, including managing Facebook and Instagram pages with weekly posts on events, weather, and other updates. The person will also maintain and update the Wix website, handling both content and design. Additionally, they'll be responsible for creating all signs and printed materials, such as flyers, brochures, and business cards. Finally, this position entails media relations, joining the Events Committee, and distributing a monthly newsletter.

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Membership Coordinator

• This role handles all aspects of membership management. It includes processing new and renewal memberships within 72 hours and entering all data into library databases. You'll notify the Training Coordinator of new Volunteer members and inform the Treasurer and Secretary of donations. Responsibilities also cover creating and deactivating door codes, sending renewal reminders, and processing membership changes, including prorated fees. The position requires liaising with Marketing, Training, and Scheduling Coordinators on promotions and member standing. Finally, you'll provide monthly board stats, update the VOD binder membership list, manage New Member Orientation follow-up, implement board-approved policies, share records with relevant Board members, and manage the Membership email account for timely responses.

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If you are interested in any of these positions, or would like to get involved in any other way, please email us or submit this form for more info!